CAREERS

An exceptional Workplace Coordinator is sought to join our Austin office in a part time capacity (30+ hours per week). We are looking for a self-starter and team player who will thrive in a close-knit office and challenging trading environment. The ideal candidate will be proactive, collaborative, resourceful, responsible, and committed to building relationships across the business.

What You’ll Do:

• Responsible for reception and conference room coordination including answering phones, greeting of guests, badging, general office maintenance and day-to-day facility operations
• Assist with meeting room set ups and technology; periodically assist the tech services team with workspace planning and desk set ups for new employees/visitors
• Coordinate with Workplace Services catering partner to receive food orders and communicate meal status with the office
• Serve as the primary point of contact for building engineers and facilities vendors; maintain physical appearance of office and ensure all facilities are in working order; communicate with building engineers or appropriate vendors to handle any repairs or other requests
• Manage preventative maintenance schedule for all facilities appliances (coffee & water machines, refrigerator, dishwasher, etc.).
• Support in stocking office and kitchen supplies
• Assist with all shipping/receiving needs office-wide
• Order and assemble furniture as needed
• Provide admin support - providing invoices to Accounting or cross checking office and event spends and helping reconcile company credit card transactions.
• Special projects/event planning for business or office-related activities as assigned
• Provide support to other teams within the People Operations function as needed, such as ensuring a seamless process for interviews or new hire onboardings
• Other duties as assigned or needed

Skills You’ll Need:

• At least 2 years' experience in an office administration/support role or facilities
• Minimum education of Bachelors' Degree
• Strong knowledge of Outlook, Word, Excel and PowerPoint
• Strong organizational and time management abilities
• Prioritization skills and ability to work independently
• Reliable and predictable availability

Benefits include:

• Medical, dental and vision insurance
• Group Term Life and AD&D Insurance
• Paid vacation
• Retirement plan with employer match
• Paid parental leave
• Wellness Programs