Workplace Coordinator
Jump Crypto
An exceptional Workplace Coordinator is sought to join our Austin office in a part time capacity (30+ hours per week). We are looking for a self-starter and team player who will thrive in a close-knit office and challenging trading environment. The ideal candidate will be proactive, collaborative, resourceful, responsible, and committed to building relationships across the business.
What You’ll Do:
- Responsible for reception and conference room coordination including answering phones, greeting of guests, badging, general office maintenance and day-to-day facility operations
- Assist with meeting room set ups and technology; periodically assist the tech services team with workspace planning and desk set ups for new employees/visitors
- Coordinate with Workplace Services catering partner to receive food orders and communicate meal status with the office
- Serve as the primary point of contact for building engineers and facilities vendors; maintain physical appearance of office and ensure all facilities are in working order; communicate with building engineers or appropriate vendors to handle any repairs or other requests
- Manage preventative maintenance schedule for all facilities appliances (coffee & water machines, refrigerator, dishwasher, etc.).
- Support in stocking office and kitchen supplies
- Assist with all shipping/receiving needs office-wide
- Order and assemble furniture as needed
- Provide admin support - providing invoices to Accounting or cross checking office and event spends and helping reconcile company credit card transactions.
- Special projects/event planning for business or office-related activities as assigned
- Provide support to other teams within the People Operations function as needed, such as ensuring a seamless process for interviews or new hire onboardings
- Other duties as assigned or needed
Skills You’ll Need:
- At least 2 years' experience in an office administration/support role or facilities
- Minimum education of Bachelors' Degree
- Strong knowledge of Outlook, Word, Excel and PowerPoint
- Strong organizational and time management abilities
- Prioritization skills and ability to work independently
- Reliable and predictable availability
Benefits include:
- Medical, dental and vision insurance
- Group Term Life and AD&D Insurance
- Paid vacation
- Retirement plan with employer match
- Paid parental leave
- Wellness Programs