CAREERS

About the Role:

We are looking for a proactive and enthusiastic Receptionist/Office Coordinator to join our team in our new office in Flatiron. This role is perfect for someone who enjoys creating a welcoming environment, keeping things organized, and ensuring the smooth day-to-day running of the office. As the first point of contact for visitors and a go-to person for staff support, you’ll play a key role in maintaining a positive and productive workplace.

Responsibilities:

• Greet visitors warmly and ensure they are looked after during their visit

• Manage incoming calls and emails to the main office line

• Receive, sort, and distribute post and deliveries

• Maintain a tidy and professional reception area

• Monitor and maintain office supplies and stationery

• Keep shared areas (meeting rooms, kitchen, etc.) clean, stocked, and organized

• Support the team with ad hoc administrative tasks as needed

• Coordinate with building management and external vendors (e.g. cleaners, maintenance)

• Ensure the kitchen and fridge are fully stocked with snacks, drinks, and essentials

• Place weekly orders for food and office supplies based on team preferences and needs

• Maintain an inventory list and track consumption trends

• Support internal events or meetings (e.g. setup, refreshments)

• Take initiative on improving office processes and atmosphere

Who you are:

• A minimum of 1 years experience in a similar role

• Excellent communication and interpersonal skills

• Highly organized with strong attention to detail

• Comfortable using basic office tools (e.g. Google Workspace,)

• Friendly, approachable, and a team player