Administrative Assistant



Administration, Education
Chicago, IL, USA
Posted on Saturday, September 9, 2023

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are currently looking for an Accounting/Administrative Assistant to join our Chicago-based Family Office team. In this role, you’ll provide comprehensive administrative support services to those on the Family Office team as well as contribute to other ad-hoc projects and initiatives, as needed.

What you’ll do:

  • Provide full range of administrative support for the Family Office team
  • Field and respond to all maintenance repair calls/ requests
  • Act as an initial point of contact for all tenants
  • Manage utility accounts
  • Receive and upload all utility invoices, record payment entries into the general ledger
  • Maintain schedule of lease terminations/update leases/ensure timely receipt of rent
  • Open and process all family office mail
  • Sort, label, file, scan and retrieve documents and other materials
  • Manage due dates and shared family office calendars
  • Attend weekly meetings with property managers
  • Process expense reports
  • Reconcile credit card transactions
  • Create and maintain files and record keeping systems
  • Participate in other ad-hoc projects

What’s needed:

  • Previous administrative support experience required; bookkeeping experience preferred
  • Strong written and verbal communication skills
  • Excellent organizational skills and strong attention to detail
  • High level of proficiency with Microsoft Outlook Calendar, Excel and Word; experience with QuickBooks & Expensify preferred but not required
  • A customer service-oriented approach
  • Maturity: proven ability to handle confidential information with the utmost discretion
  • Proven ability to multitask, prioritize and take direction from multiple sources
  • Bachelor’s degree (preferred – but not required)

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