Executive Assistant

Brevan Howard Asset Management

Brevan Howard Asset Management

This job is no longer accepting applications

See open jobs at Brevan Howard Asset Management.
Administration
Abu Dhabi - United Arab Emirates
Posted on Monday, November 27, 2023

Essential Responsibilities:

The primary role of this position is to support administratively various senior level executives in their business activities.

Team Assistant Duties include:

  • Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Teams)
  • Extensive calendar management, dealing with the team internally and with external clients
  • Calendar support to the rest of the team as required
  • Provide extensive travel arrangements, including: booking domestic/international flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries as-needed
  • Provide support to other EAs when they are on A/L
  • Triage and route phone calls
  • Expense submission
  • Provide back-up at Reception as-needed
  • Provide overall support with Events and in the running of the office as-needed
  • Restaurant and car bookings
  • Various ad hoc administration tasks

The role requires someone who is professional, dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well independently & within a team and prioritize tasks effectively.

WORK EXPERIENCE/BACKGROUND:

Essential

  • Strong diary management experience
  • At least 2-3 years relevant administrative experience
  • Previous roles supporting multiple key stake holders in a very fast-pace environment
  • Positive, can do attitude
  • Poised and professional, and understands how to escalate issues as needed
  • Understands how to navigate and coordinate high stakes meetings and events

TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:

Essential

  • Proven expertise with the Internet and Microsoft Office environment including Word, PowerPoint, Excel and Outlook
  • Strong organisational skills, detail-oriented and the ability to handle multiple priorities
  • Excellent phone manner
  • Extremely organised with excellent time management skills
  • Ability to manage complex schedules, calendars and travel arrangements across different time zones
  • Excellent use of English – (written and spoken)
  • Able to work under pressure
  • Strong Excel skills
  • General understanding of financial markets and terminology

Desirable

  • Speaks Arabic

This job is no longer accepting applications

See open jobs at Brevan Howard Asset Management.