Essential Responsibilities:

The primary role of this position is to support administratively various senior level executives in their business activities.

Team Assistant Duties include:

• Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Teams)
• Extensive calendar management, dealing with the team internally and with external clients
• Calendar support to the rest of the team as required
• Provide extensive travel arrangements, including: booking domestic/international flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries as-needed
• Provide support to other EAs when they are on A/L
• Triage and route phone calls
• Expense submission
• Provide back-up at Reception as-needed
• Provide overall support with Events and in the running of the office as-needed
• Restaurant and car bookings
• Various ad hoc administration tasks

The role requires someone who is professional, dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well independently & within a team and prioritize tasks effectively.

WORK EXPERIENCE/BACKGROUND:

Essential

• Strong diary management experience
• At least 2-3 years relevant administrative experience
• Previous roles supporting multiple key stake holders in a very fast-pace environment
• Positive, can do attitude
• Poised and professional, and understands how to escalate issues as needed
• Understands how to navigate and coordinate high stakes meetings and events

TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:

Essential

• Proven expertise with the Internet and Microsoft Office environment including Word, PowerPoint, Excel and Outlook
• Strong organisational skills, detail-oriented and the ability to handle multiple priorities
• Excellent phone manner
• Extremely organised with excellent time management skills
• Ability to manage complex schedules, calendars and travel arrangements across different time zones
• Excellent use of English – (written and spoken)
• Able to work under pressure
• Strong Excel skills
• General understanding of financial markets and terminology

Desirable

• Speaks Arabic